Frequently Asked Questions
Professional invoicing with AI assistance, customer self-service, and unlimited free invoices.
What InvoicesFox includes
Free invoice generator
Create professional PDF invoices instantly — no account required for basic use.
- ✓Create, customize, and download high-quality PDF invoices in seconds
- ✓Add your logo, payment terms, line items, and tax fields (VAT/GST)
- ✓Multi-currency support with proper formatting
- ✓Guest invoice history saved in your browser for quick access
- ✓Mobile-friendly editor that matches the final PDF layout
AI invoice assistant
Edit invoices faster with a floating chat assistant on the invoice edit screen (company accounts).
- ✓Natural-language commands: add line items, update prices, quantities, titles, and descriptions
- ✓Update invoice dates, due dates, client, ship-to, notes, terms, discount, shipping, VAT, and amount paid
- ✓Quick actions for common tasks; pick a line item then describe changes in chat
- ✓Interactive controls: date picker and line-item picker built into the assistant
- ✓Quantity units loaded dynamically from your company database — add or rename units anytime
- ✓Chat session persists per invoice in your browser until you clear it
- ✓Powered by OpenAI or Google Gemini — configured in Super Admin → AI Settings
Invoicing & documents
Full invoice lifecycle for growing businesses.
- ✓Create, edit, duplicate, send, and download invoices
- ✓Multiple built-in PDF templates plus custom designs
- ✓PDF Studio: GrapesJS header & footer designer with visibility rules
- ✓Recurring invoices, credit notes, and payment tracking
- ✓Proposals and tax reports (premium plans)
- ✓Clients and products catalog for reusable billing data
Tax, branding & domain
Stay compliant and on-brand.
- ✓Configurable taxes (percentage or fixed) on invoices
- ✓Automated tax calculations and exportable tax reports
- ✓Company logo, templates, and branded emails
- ✓Custom domain for a white-label customer portal (premium)
- ✓Customer self-service: view, download, and update allowed invoice fields
Team, support & subscriptions
Collaborate and get help when you need it.
- ✓Team members with role-based permissions
- ✓Built-in support ticket system
- ✓Stripe and PayPal subscriptions with feature gating by package
- ✓Analytics and reporting for invoice and payment trends
Most popular questions
How quickly can I start creating invoices?
Create your first invoice in about two minutes after signing up. Use the free generator without an account, or register to save clients, templates, and use the AI assistant.
Is my invoice and client data secure?
Yes. Data is encrypted in transit (TLS), stored on secure cloud infrastructure with backups, and access to customer portals uses time-limited magic links.
Can I customize invoice templates?
Yes — logos, colors, multiple PDF layouts, and PDF Studio for custom headers and footers. Premium plans unlock advanced template and domain branding options.
How does the AI invoice assistant work?
Open any invoice to edit, confirm you’re on the right invoice, then chat or use quick actions. The assistant updates the form fields you specify and remembers your session per invoice.
AI invoice assistant
More answers
Still have questions?
Visit the Help Center for step-by-step guides or contact our team.